Members Area
H0006

Data Protection Notice

1. This is about Protecting personal data

Eurima is firmly committed to respecting your privacy and protecting your personal data. This Privacy and Data Protection Statement explains how we use and protect personal data when you:

  • visit our website;
  • register for our newsletter or events;
  • give us your contact details; or
  • contact us.

The processing of information relating to identified or identifiable natural persons (“personal data”) collected through this website or otherwise received by Eurima, such as through e-mails, fax, correspondence or registration forms, is subject to EU Regulation 2016/679 (the General Data Protection Regulation) and any national implementing or complementing rules and regulations in Belgium, where our head office is located. The Belgian Data Protection Authority supervises compliance with the applicable data protection laws. 

2. Which information do we collect?

Eurima may, through its website, collect certain information relating to users who visit its website and may, solely for internal purposes, track how users make use of its website. The information collected through the website includes:

  • the Internet Protocol (IP) addresses;
  • information from cookies;
  • information about your computer or device (e.g., device and browser type);
  • information about how you use our website (e.g. which pages you have viewed);
  • what you clicked on and when it has been viewed; and
  • the geographical location from which you accessed our website (based on your IP address)..

In addition, Eurima may collect and process information of persons who contact us (including job applicants) or register for our newsletters and events, through the website, e-mail or internet-based services. This information may include: the contact details and other information on business cards, CVs and in electronic signatures, IP addresses, e-mail addresses, passwords and information provided by the person registering for the event and/or the newsletter, and whether you have read the newsletter.
In some cases, your information may be complemented or updated with publicly available information to ensure your contact details and professional information is up to date. 

3. How and why do we use your data?

Your personal data are only used to the extent that this is required to pursue the following legitimate interests:

  • to ensure the security of the website;
  • to improve the website’s content and compile statistics on the use of the website;
  • to manage and monitor access to the public and/or members area of the website;
  • facilitate communication and document sharing between members;
  • public relations, including the promotion and defence of interests of Eurima, its members and the industry;
  • to ensure legal compliance, investigate fraud or infringements and establish, defend or exercise legal claims; and/or
  • to maintain a contact database of our members and external contacts.

If requested by you, or with your consent, we may also use your personal data (consent may be assumed for existing members):

  • to process your queries efficiently;
  • to contact you for the purpose of providing information on our sector and our activities (including the sending of newsletters and organising events); and/or
  • to process your job application.

If you have consented to such processing of your personal data, you have the right to withdraw such consent at any time. Please see below for how to withdraw your consent.

4. To whom can we disclose your data?

Eurima relies on third parties to host and provide technical support for its website, the collaboration platform in the members area and to organise events. In the context of these services, and only to the extent that this is necessary for the service they provide, these third parties may have access to the personal data processed by Eurima for the afore-mentioned purposes. In addition, professional advisors and auditors may have access to personal data. Our service providers abide by appropriate confidentiality and other safeguards protecting your personal data.

For the delivery of our newsletters, we rely on the services of MailChimp. To learn more about how MailChimp protects your personal data, please consult their privacy policy here. MailChimp is located in the United States of America and has been certified to protect personal data under the EU-US Privacy Shield Framework.
Under certain circumstances, Eurima may need to disclose personal data to public authorities for the purposes as mentioned above, including to comply with regulatory or legal requirements. 

5. How can you manage/access/delete your data?

You have the right to access your data, have us update outdated information or correct any errors in your data or, if necessary, delete such data or request that we restrict the use thereof. You also have the right to opt out of receiving newsletters or marketing materials from Eurima. With each newsletter, you will have the possibility of unsubscribing or updating your information and preferences.

In addition, you can exercise your rights by sending an email to privacy@eurima.org . Please note that we may ask for additional information to ascertain your identity before we comply with your request. If we cannot remedy your concern, you can contact the Belgian Data Protection Authority with questions or concerns relating to the protection of your personal data.

6. How long do we keep your data?

Data about your browsing our website will be kept only for the duration of the session. However, cookies may last longer on your device so we can identify you upon your next visit (see, Cookies Policy).

Registrations for events or newsletters will be kept until after the event or until you unsubscribe from our newsletters.
Other personal data that we have will be retained for the duration that is relevant for the purpose as set out above, in accordance to internal retention periods, taking into account contractual or legal obligations and liability that we may have to keep records of our files.

7. How to contact us

By e-mail: privacy@eurima.org